The cost of a virtual storage space is determined by its capabilities, features, functionalities, project size, duration, and amount of storage required. The price is usually comprised of a base fee as well as add-on fees for additional features. The number of users can influence the price. Some providers offer subscriptions that contain the number of administrators, but charge extra for any additional users.
Some companies charge per page or based on the amount of documents. Both pricing models are suitable for small projects that do not require large amounts of documents, and can be affordable. However, they’re not ideal for unexpected or unplanned projects that require large amounts of pages or documents as these can cause high costs for overages and invoices.
Some vendors provide flexibility in storage capacity, which can be adjusted according to the size of your project. This option is more expensive than an unrestricted quota plan but you’ll save on overage fees and other costs.
Many VDRs have a range of integrations that facilitate workflows that are streamlined and share files, making them a valuable tool in the due diligence process. Some of these integrations may even aid in reducing costs by streamlining the workflow of your team and reducing manual tasks.
Check that the VDR is simple and intuitive to use for all users. It should support multiple file formats which means you don’t need to convert them before uploading. Furthermore, you should choose a service that has granular permission settings to control who is able to access and view your files.